Events

Host Your own event

If your Non-Profit would like to participate in this year’s Host of Christmas Past with your own events, please complete our events form below, or print the PDF and return it to the address listed.

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Event Participation Application

"*" indicates required fields

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This field is for validation purposes and should be left unchanged.

Name of the Local Non-Profit Organization who will benefit from the HCP event:

Only a local not-for-profit organization, church, school group, etc. will be allowed to hold events or benefit in the festival.

Contact Person:

Preferred Mailing Address:

Street Address Address Line 2 City State ZIP Code

Email:

Best number to reach you day or evening:

Name of Event:

Please give a detailed description:

This information is needed for promotion.

Are tickets required or an admission charged for event?

Yes

Ticket/Admission Price:

Time of Event:

Specific location of event (if known; otherwise, location will be assigned.)

FEES:

• $85 Event Fee is required and includes listings on festival website HostOfChristmasPast.com, social media, and on print promotion,

• The HCP Oversight Committee strives to provide a wide variety of events for our visitors; therefore, all events must be approved and no duplication of events will be permitted.

• The HCP Oversight Committee reserves the right to prohibit any written materials or other items deemed inappropriate or not in keeping with festival’s Christmas/Family Friendly theme.

• Festival hours on Saturday are 9am to 7pm; once the hours for your event have been advertised, please remain open those hours. Visitors are planning their activities around advertised times.

• Kids Village hours on Saturday are 9am to 3pm. Please be prepared to remain during these hours to prevent disruption of other events within the designated area.

• Use of the trademarked HCP name & logo are not allowed on any items sold. HCP Oversight Committee reserves the only rights to use the name and logo to promote the event.

• The HCP Oversight Committee is not responsible for any injury, damage or loss of items left unattended during the festival.

• No groups will be allowed to set up on sidewalks, streets, or in parking spaces. With the support of City Ordinance No. 2000-10, the festival Committee has the authority to ask any unapproved vendors or groups that set up at the festival to leave. Any resistance will then be handled by the City Police Department. This task is not enjoyable but must be done to be fair to those groups that have been properly approved. The Festival Area: from downtown, north to Monroe Street, south to Hwy 64 Bypass, east to Mulberry Avenue/Shelbyville Hwy intersection, west to Lincoln Avenue, is designated for the use of its businesses and for non-profit fundraising during the festival. Please remember according to this ordinance, the HCP Oversight Committee has sole authority to regulate the placement of booths on city property during the festival weekend.

*NOTE: Fee is nonrefundable once you have been approved to participate. Exception: If the COVID-19 situation changes causing festival organizers to change the scheduled events, through no fault of your own, or if your application is not approved, you will be notified, and the fee will be refunded. The festival committee reserves the right to deny the application of any business group or organization which does not benefit a local nonprofit. The festival committee also reserves the right to deny an applicant that is not deemed appropriate or in keeping with the festival’s theme. Any group failing to abide by the festival event guidelines will be asked to close their event.

How would you like to pay your event fee?*

I will submit my $85 fee per booth with this form.

I will submit $85 fee per booth space to HCP, 208 Elk Avenue South, Fayetteville, TN 37334 by 4pm, Thursday, September 3, 2026.

Event Participation Fee

Price:

Signature*

Total

Credit Card

Explore the Magic of Christmas in Fayetteville

Events

Host Your own event

Event Participation Application

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